CLICK HERE to watch our latest tech talk and learn more about Offsite Backups


backups for businessIn the digital age, the security and accessibility of your data are paramount. Imagine the peace of mind that comes from knowing your personal memories, cherished family photos, and critical business information are safeguarded against cyberattacks, natural disasters, and unexpected data loss. Offsite backups are your silver bullet in this ever-evolving landscape of digital threats. However, it’s not enough to merely have offsite backups; their effectiveness hinges on following a structured approach. I encourage you to consider how these concepts apply to your personal life, your loved ones, and the continuity of your business. The power of offsite backups cannot be overstated, and we’re here to guide you through the process of fortifying your data’s fortress.

The Crucial Role of Offsite Backups

Offsite backups are often referred to as the silver bullet against hackers, natural disasters, and other unforeseen events. However, their effectiveness depends on following the right steps and recommendations. It’s essential to understand that offsite backups are just one piece of the cybersecurity puzzle. They’re not a standalone solution but a vital component of a comprehensive cybersecurity plan.

In the realm of cybersecurity frameworks like HIPAA, FTC, NIST, CMMC, and CIS, offsite backups play a central role. These frameworks stress the importance of robust backup and recovery procedures as a fundamental requirement. At Turnkey Solutions, we recommend starting with the CIS framework, which provides specific controls and guidelines for offsite backups and disaster planning.

Building a Holistic Cybersecurity Strategy

While offsite backups are crucial, they are just one element of a well-rounded cybersecurity plan. Your overall approach should encompass a range of activities, from risk assessments to having robust cybersecurity insurance. Protecting your business and personal data requires a comprehensive strategy that covers all aspects of cybersecurity.

Today, we’re specifically focusing on backups and incident response planning, which are vital components of your cybersecurity framework. These elements, combined with other security measures, form a complete circle of protection around your business.

Protecting Your Personal Data at Home

Before we address business backups, let’s consider the significance of safeguarding your personal computers and data at home. Your personal devices store a wealth of sensitive information, from tax returns to cherished family photos. Storing all this data solely on your local hard drives can be risky, as these drives have a finite lifespan.

Spinning hard drives have an average lifespan of three to five years, and modern solid-state drives are not immune to failure. Backing up your personal files is critical to ensure you don’t lose precious memories or vital documents. Additionally, home computers are prime targets for hackers, making backups a critical defense against ransomware attacks.

How to Properly Backup Your Personal Data

The first step in developing an effective backup plan is to determine what you want to back up. Various backup plans and software packages offer different options, so understanding your specific needs is essential. You can choose to back up your entire computer, specific files, or even particular file types like photos or videos.

However, protecting your backup is equally vital. Use strong passwords and implement multi-factor authentication to prevent unauthorized access. Your backup is only as secure as the measures you put in place to protect it.

Lastly, regularly inspect your backup to ensure it’s functioning correctly. Test it, check logs, and confirm that your most recent files are being backed up. Proactive monitoring ensures that your data is safeguarded.

The Importance of Offsite Backups for Businesses

Moving from personal data to business considerations, you might ask “Why is it crucial to not only back up your business data but to keep those backups offsite?” Compliance mandates like HIPAA and cybersecurity insurance policies increasingly require offsite backups. Onsite backups are susceptible to risks like fires, floods, theft, and hardware failures.

Furthermore, offsite backups provide an added layer of protection against cybersecurity attacks. If a hacker infiltrates your network and compromises your local backups, you may lose the ability to recover your data. Offsite backups can serve as a safeguard against such scenarios.

Common Mistakes in Backup Strategies

It’s essential to avoid common pitfalls when implementing backup strategies. Some key mistakes to avoid include:

  1. Setting up backups and never checking or testing them.
  2. Failing to identify where critical data resides within your organization.
  3. Not retaining old backup images for a sufficient period.
  4. Neglecting to invest time in understanding your backup and disaster recovery options.

Taking time to evaluate and plan your backup strategy can prevent these errors and ensure a more robust backup and recovery process.

How to Do It Right: Turnkey Solutions’ Approach

At Turnkey Solutions, we follow a comprehensive approach to ensure robust backups and disaster recovery. Our method involves:

  1. Identifying your data and applications.
  2. Backing up the full system multiple times a day on a local appliance.
  3. Replicating backups to an offsite data center in a geographically distant location.
  4. Regularly testing and monitoring the backups.

This approach allows for quick recovery in case of system failures and ensures data security and availability.

The Cost of Neglecting Proper Backup

The IBM Cost of a Data Breach report highlights the importance of an incident response plan that includes offsite backups. The average time for a company to detect and contain a data breach is 277 days. Proper backup strategies can significantly reduce the cost of data breaches. This underscores the necessity of a well-thought-out incident response plan that includes offsite backups.

Taking the First Steps

To make the most of your offsite backups, follow these essential steps:

  1. Conduct a risk assessment to understand your data and its value.
  2. Create an incident response plan that covers various scenarios.
  3. Implement the right backup platform and monitor it consistently.
  4. Consider all potential risks and plan accordingly.

When In Doubt, Get Help From Our Experts

Offsite backups are an indispensable part of your cybersecurity strategy. Whether for personal or business use, taking the time to develop a comprehensive plan and ensure the safety of your data can prevent catastrophic data loss and costly breaches. Stay safe, and remember the importance of offsite backups in your cybersecurity journey.


Visit our website,, for more educational resources, webinars, and white papers on cybersecurity and technology topics. Don’t forget to subscribe to our newsletter at for useful tips, tricks, and industry insights.

I know most people need help with this. We look forward to being of service to you and answering any questions.

If there’s anything we can do to help please let us know. Do you have a topic that you would like us to cover? Shoot us an email and let us know:

Reach out to us or call 225-751-4444 or visit our website at


Need more help? We’ve got you! 

Check out our past Tech Talks:

Navigating The FTC Safeguards Rule

Social Engineering Attacks: MGM, Caesar’s and You!

Winning @ MFA using Microsoft Authenticator

Winning @ VoIP Phone Systems

Winning @ OMV Hack Response

Winning @ MFA/2FA- AuthPoint

Winning @ Encryption

Winning @ Data Protection

Winning @ Passwords

Winning @ MS Office 365 Security

Winning @ Endpoint Security & Monitoring

Winning @ Employee Cyber Security Training


Follow Us on Social Media

Check Out Our New Resource Page

Watch All of Tech Tips Video Shorts

Sign Up for our newsletter